# Career Opportunities at PT Otsuka Indonesia: Secretary Sr Staff Position
Navigating a professional path within a globally recognized pharmaceutical leader offers unprecedented growth and skill enhancement. Established in 1974 through a partnership with Otsuka Pharmaceutical Co., Ltd., Japan, PT Otsuka Indonesia has continuously elevated healthcare standards nationwide. Spanning a vast 48,397 square-meter facility in Lawang, East Java, the company manufactures premium medical solutions ranging from intravenous fluids to specialized nutritional products and advanced medical devices. Upholding rigorous standards such as GMP (CPOB), ISO certifications, and Halal compliances, the organization fosters an environment of excellence. For professionals seeking a dynamic career trajectory, PT Otsuka Indonesia currently opens its doors for a talented individual to join the corporate team.
## Overview of the Secretary Sr Staff Role
The Secretary Sr Staff position delivers high-level administrative backing to one Business Unit Director alongside two Directors within the Sales and Marketing divisions. This crucial role demands exceptional multitasking abilities, meticulous attention to detail, and seamless coordination within a fast-moving corporate atmosphere.
Core Roles and Responsibilities
Selected candidates will spearhead daily executive operations to ensure leadership teams function efficiently. Key duties encompass:
* Executive Calendar Management: Oversee schedules, coordinate meetings, dispatch invitations, and manage timely reminders for multiple directors.
* Travel Coordination: Arrange comprehensive business itineraries, covering flight bookings, hotel reservations, travel advances, and vendor reimbursements.
* Document Governance: Handle paperwork requiring executive signatures, ensuring thorough review, accurate context provision, and rigorous follow-ups.
* Expense Administration: Process corporate credit card settlements, medical claims, travel reimbursements, and operational invoices accurately.
* Business Correspondence: Draft, review, and organize incoming and outgoing letters pertinent to Sales, Marketing, and overarching corporate requirements.
* Recurring Operational Support: Facilitate monthly meetings, compile reports, monitor phone bills, and streamline routine administrative workflows.
* Ad-Hoc Assistance: Respond promptly to daily, spontaneous requests from executives with resourcefulness and professionalism.
## Essential Qualifications and Requirements
To thrive in this demanding position, applicants must meet specific academic and professional criteria set by the organization.
Educational Background and Experience
* Possession of a Bachelor’s Degree (S1) in Business Administration, Management, Secretarial Studies, or an equivalent discipline.
* Minimum of 1 year of practical experience operating as a Secretary, Executive Secretary, Personal Assistant, or comparable administrative capacity within a corporate setting.
* Demonstrated history of supporting multiple senior leaders, specifically Directors or Business Unit Heads.
Required Skills and Competencies
* Language Proficiency: Advanced written and verbal communication skills in English, enabling smooth interactions with expatriate executives. Japanese language proficiency serves as a distinct advantage.
* Organizational Mastery: Exceptional time-management abilities capable of balancing conflicting priorities under tight deadlines.
* Technical Literacy: High proficiency in Microsoft Office suites, particularly Outlook, Word, Excel, and PowerPoint.
* Financial Administration: Familiarity with managing business travel logistics, expense reports, and corporate payment settlements.
* Personal Attributes: Highly detail-oriented, proactive, adaptable, and capable of autonomous problem-solving in dynamic environments.
Seize this opportunity to advance your professional journey with a pioneering pharmaceutical enterprise committed to health and innovation.