# PT Vale Eksplorasi Indonesia Career Opportunity: Administrative Assistant
Stepping into a multinational mining powerhouse offers a remarkable chance to elevate your professional trajectory. PT Vale Eksplorasi Indonesia, a prominent subsidiary of PT Vale Indonesia Tbk, traces its rich operational history back to 1942. Headquartered globally in Rio de Janeiro and operating major regional hubs in Sorowako, South Sulawesi, and West Nusa Tenggara, the organization maintains an enduring dedication to sustainable national development and responsible mineral extraction across Indonesia.
If you possess a strong background in general affairs and administrative operations, an exciting career path awaits you at the corporate headquarters in Jakarta.
## Role Overview: Administrative Assistant
PT Vale Eksplorasi Indonesia is currently seeking a dedicated professional for the Administrative Assistant position. This is a 12-month contract opportunity managed through an outsourcing partner, based primarily at the Jakarta Head Office.
The primary objective of this role is to streamline, organize, and optimize comprehensive property management functions. This includes overseeing facility upkeep, office repairs, travel logistics, vendor relations, residential leases, and general office transportation to support daily business continuity.
## Key Responsibilities and Accountabilities
The selected candidate will shoulder diverse operational duties across multiple corporate domains. Key responsibilities include:
* Office and Facility Management: Oversee daily operations, maintenance, and supplies for corporate spaces across three distinct locations. Manage building and tenant relations while supervising outsourced cleaning contractors and drivers.
* Vendor and Contract Administration: Execute end-to-end tender processes, act as the primary point of contact (PIC), and maintain rigorous contract oversight for general affairs vendors.
* Residential and Lease Management: Handle day-to-day requests, pantry restocking, supply provisioning, and contract administration for long-term corporate residential units.
* Corporate Travel Oversight: Supervise the onsite travel agent implant, manage business travel and accommodation logistics, audit travel regulatory compliance, and liaise regarding invoicing, platform issues, and flight-hotel data recapitulation.
* Event and Venue Coordination: Manage end-to-end venue procurement for meetings and events, spanning from initial proposal drafting down to final invoicing.
* Logistics and Transportation: Supervise daily office transportation operations and coordinate assigned drivers provided by rental vendors.
* Employee Engagement Initiatives: Partner closely with Human Resources to organize celebratory and supportive gestures, such as floral boards for milestones and condolences, fruit baskets for hospitalizations, birthday acknowledgments, and maternity hampers.
* Asset and SOP Development: Collaborate with consultants to design modern approval workflows and draft updated Standard Operating Procedures (SOPs) for general affairs assets, alongside tracking vendor delivery performance and payment processing.
## Candidate Requirements
To thrive in this fast-paced corporate setting, applicants must meet the following baseline criteria:
* Education: Hold a minimum of a Bachelor's degree in a relevant discipline.
* Experience: Demonstrate 5 to 7 years of progressive experience handling diverse office administration, general affairs, and customer service responsibilities.
* Technical Proficiency: Exhibit strong capabilities in utilizing Microsoft Office applications, specifically Word, Excel, and PowerPoint.
* Language Competency: Possess excellent verbal and written communication skills in English.
* Core Competencies: Display exceptional time-management abilities, multitasking prowess, and the capacity to operate autonomously with minimal supervision.
* Work Ethic: Demonstrate a flexible attitude and willingness to work extended hours when business demands require task completion.
Seize the opportunity to contribute your expertise to a world-class organization dedicated to operational excellence and sustainable growth. Submit your application today to embark on a rewarding journey with PT Vale Eksplorasi Indonesia.