# Career Opportunity at PT Duta Marine: Site Secretary Vacancy
Navigating a career in the fast-paced marine, offshore, and oil and gas sectors requires precision, adaptability, and high-level organizational talent. PT Duta Marine, a premier private enterprise specializing in comprehensive maritime and offshore solutions, is currently expanding its operational support team. Known for delivering fully integrated operations and maintenance services for complex floating assets—including FSO, FPSO, FPU, MOPU, FSRU, LNG carriers, AHTS, and tugboats—the company maintains a stellar industry reputation, particularly in FSO conversion, installation, and operation. If you possess sharp administrative expertise and thrive in dynamic field environments, this career move offers an exceptional chance to contribute to vital energy and marine infrastructure projects.
## Required Skills and Qualifications
To succeed in this demanding offshore environment, candidates must meet specific professional criteria designed to ensure seamless administrative execution.
* Educational Background: A bachelor’s degree in Business Administration, Secretarial Science, or a closely related discipline.
* Software Proficiency: Advanced capability utilizing Microsoft Office applications (Word, Excel, PowerPoint) alongside modern digital document management platforms.
* Communication Mastery: Exceptional verbal and written communication skills in both local languages and English, essential for drafting precise official correspondence.
* Organization & Multitasking: The capacity to manage concurrent site tasks, adhere to strict reporting deadlines, and maintain composure under high-pressure conditions.
* Discretion & Integrity: Uncompromising professional ethics when managing sensitive project details, contractor agreements, and personnel records.
## Key Responsibilities and Daily Operations
The Site Secretary serves as the central administrative hub for field operations, ensuring that communication, documentation, and logistics flow without interruption.
1. Correspondence and Communication Management
* Handle incoming and outgoing telephone calls, directing inquiries to the appropriate departments.
* Manage digital correspondence, including incoming and outgoing emails, postal mail, and internal site memos.
2. Document and Record Control
* Type, format, and systematically archive comprehensive site reports, daily operational logs, meeting minutes, and safety compliance documentation.
3. Schedule and Meeting Coordination
* Organize site progress meetings, reserve conference spaces, and maintain the project manager’s calendar to optimize time management.
4. Visitor and Site Reception
* Welcome clients, regulatory inspectors, and subcontractors to the facility.
* Oversee visitor registration protocols and issue appropriate safety and access credentials.
5. Office and Supply Management
* Monitor inventory thresholds for office stationery, personal protective equipment (PPE) documentation forms, and pantry provisions.
* Initiate purchase orders and restock essential supplies proactively.
6. Logistics and Travel Support
* Coordinate local transportation needs, manage travel itineraries, and assist with the planning of site-based corporate events.
Take the next step in your professional journey by bringing your administrative excellence to an industry leader dedicated to maritime innovation and offshore operational distinction.